Modernizing HR Practices Through Airtable

Transform Your HR Operations: Solution For Efficiency, Accuracy & Automations

Objective

The client company reached out to us for their HR Management System issues, recognized the need for a more efficient and automated system to manage their employees. The existing system is time-consuming and less accurate. The ideal solution should solve issues from the existing system which are:

• Less Accuracy
• Time Consuming
• Everyone not in sync with updates

Proposed Solution

Considering Airtable is one of the low-code / no-code software solutions which offers wide range of features and integration options, We suggested an solution with airtable, On initial stages, no requirements of integration. However on later on stages, we can integrate other possible integration options with airtable to get most out of it.

Solution Features

• Employee Details Management
• Attendance Management
• Leaves Management
• Automatic Leave Approval Notifications
• Automated Salaries Calculations
• Recruitment Process Automation

Scope of Work:

1. Attendance Management:
   • Develop an system to track and manage employee attendance.
   • Employee can fill a form of their attendance. Considering the physical biometric system exists.
   • Generate automated reports for managers.
2. Holiday Management:
   • Create a system for requesting and approving holidays.
   • Implement a calendar view for easy visualization of holidays.
   • Automatically send confirmation emails on approval.
3. Salary Processing:
   • Streamline the salary processing system.
   • Integrate with payroll software to automate salary calculations.
   • Ensure accuracy in salary disbursement and tax deductions.
4. Recruitment Process:
   • Design a user-friendly form for applicants
   • Automatically move selected candidates from the recruitment section to the final employee table.
5. Automated Communication:
   • Develop a system to send automatic birthday greetings via email to employees.
   • Send confirmation and reminder emails for approved holiday requests.
   • Improve internal communication through automated alerts and notifications.

Solution

To overcome the challenges, our team developed a solution in airtable. We have 6 tables in airtable containing all the different data along with many views and automations. In all six tables there are many views to serve different purpose.

• Employee Table Views
  • View to get new employees
  • View to get active and in-active employees
  • View to get salary report
• Attendance Table Views
  • Views to get absent, present, late employees
• Holiday Request Table Views
  • View to apply for holiday

Results:

Since implementing Airtable, our client has witnessed significant improvements in HR operations. Attendance tracking has become more accurate, reducing discrepancies and potential time theft. Leave management has become streamlined, enabling employees to plan their leaves effectively while minimizing administrative efforts. The recruitment process has also been expedited, attracting a larger pool of qualified candidates and reducing time-to-hire.

Conclusion:

The implementation of the Employee Management System has transformed our client's HR operations through the implementation of Airtable. We have successfully enhanced employee attendance tracking, leave management, and recruitment processes. This comprehensive solution not only improves operational efficiency but also ensures transparency, accessibility, and user-friendliness for employees. With Airtable in place, our client can now focus on its core business while fostering a productive and engaged workforce.

Leading to increased efficiency, reduced errors, and improved employee satisfaction. The automated features ensure that the company stays ahead in managing its workforce effectively and maintaining a positive work environment.

Feel free to contact us for your customized needs by clicking here